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Frequently asked questions: trustees

The questions a trustee asks most: the trust dashboard, the weekly digest, targets, institutions, accounts for the CA, privacy duties and the audit trail.

General · Question · Last checked 2026-10-19

Short answers to the questions people in this role ask most. Each answer links to the full guide.

Where do I see all my institutions together?

Open the trust dashboard. See The trust dashboard and trust reports.

What is the weekly summary I get?

It is the weekly digest, one row for each institution, with no names of students or staff. See Alerts and the weekly digest.

How do I change who gets the digest, or set a target?

Use Dashboard settings. Targets need the super admin and a resolution reference. See Dashboard settings: targets, limits, times and who gets alerts.

Where are the institutions of the trust listed?

See The institutions of your organisation.

How do I see the books and the reports for the CA?

See Books: vouchers, approval, reversal and reports and Books: lock periods, close the year and packs for the CA.

How are budgets, grants and donations recorded?

See Books: budgets and grants and Books: donors, donations and receipts.

What does the trust have to do under the privacy law?

See the privacy dashboard in DPDP: privacy notices and the consent register and the duties in DPDP: data requests, grievances and breaches.

Who changed something, and when?

See the audit trail. See The audit trail: who changed what and when.

How do I get notifications on my phone?

See Phone app notifications and The phone app: install and sign in.

How do I check my own data and choices?

See My privacy: your choices, notices and requests.

Using SunRuby already? Press the ? button at the top of any screen for the guide to that screen.

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