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SunRuby ERP for Education: one suite for your whole institution

Student management, institute management, hostel management, and payroll and HR, with web dashboards and mobile apps for staff, parents and students.

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Student management

Every student, one complete record

From the admission enquiry to the leaving certificate, everything about a student lives in one profile that the right people can see.

  • Admissions, enquiries and division allotment
  • GR register, documents and missing-document tracking
  • Exams, results and report cards
  • Bonafide, ID cards, promotions and leaving certificates
Student profile with attendance, term result, fee balance and hostel room

Fees and receipts

Collect fees in seconds. Dues update themselves.

Your accountant finds the student, sees exactly what is due, takes the payment and prints the receipt. Reports and dues follow from the same entry.

  • Search by name, GR number or a parent's phone
  • Cash, UPI, card, net banking, cheque and demand draft
  • A5 receipts with the amount in words
  • Dues with days overdue and the guardian to call
  • Collections by day, by mode and by fee head
  • Concessions and cheque clearing with approvals
Collect fee screen with dues, invoice and UPI payment
Printed fee receipt with fee heads, total and amount in words

Attendance

Attendance done before the first period ends

Teachers mark the whole class present in one tap and change only the absentees. The principal sees which classes are still pending.

  • Mark all present, then tap the exceptions
  • Keyboard shortcuts for fast entry
  • Pending classes listed for the principal
  • Student leave requests
  • Monthly and yearly reports
Daily attendance screen with present, absent and late marks for a class

Institute management

The whole trust on one screen

Management sees every institution side by side. Each person gets a work queue of what needs them today.

  • Dashboards by role: principal, office, accounts, teaching, organisation
  • Academics, timetable and staff records
  • Notices and communication with parents
  • Alerts and a weekly digest
Organisation dashboard comparing institutions

Hostel management

Gate passes parents approve from their phone

A gate pass moves from the parent to the warden, then out and back through the gate with a QR code. Everyone knows where every resident is.

  • Room map with every block, floor and bed
  • Gate passes with parent and warden approval and QR at the gate
  • Roll call, mess, visitors, complaints and medical records
  • Hostel fees by academic year or monthly rent
Hostel room map with bed occupancy
Warden app: gate passes waiting for approval

Payroll and HR

Salaries right, every month

The pay run is calculated from attendance and pay profiles, checked by a second person, and produces the files your bank and the authorities need.

  • Salary structures and pay profiles
  • PF, ESI, professional tax and TDS
  • Payslips, bank file and salary register
  • Leave, loans and advances, and staff attendance
Pay run lines with paid days, deductions and net pay

Mobile apps

For parents, students and staff

An Android app in English and Marathi. Parents see what matters about their child; teachers and hostel staff do their daily work away from a desk.

  • Parents: attendance, fees and receipts, results, homework, notices and leave
  • Teachers and staff: the day's work, attendance, notices, leave and payslips
  • Hostel: gate pass requests, approvals and a QR pass checked at the gate
  • Android today; iPhone coming soon
Parent app home with attendance, fees due and hostel room
Parent app fee receipt with a share button

Languages

Your staff can work in Marathi

Each person chooses the interface language. English and Marathi today; Hindi and other Indian languages are being added.

  • Interface language per user
  • Names and records stay exactly as entered
  • Prints and receipts for your institution

The parent app home screen in Marathi

Government data

UDISE+ data without retyping

Export the formats you need from the records you already keep. Aadhaar numbers stay masked unless someone with permission chooses otherwise.

  • UDISE+ exports and state portal formats
  • Checks before you export: missing Aadhaar, PEN and more
  • Category and reservation counts
  • Aadhaar masked by default
Government exports screen with UDISE+ selected and Aadhaar masked by default

Easy on the eyes, day or night

A dark theme for late evenings in the office.

Fees dues screen in the dark theme

For businesses

HR and payroll for businesses

The same payroll and HR engine works for companies, shops, clinics and societies: salary structures, statutory deductions, payslips, bank files, leave and staff attendance.

More ERP modules for businesses are on the way. Tell us what you need.

Talk to us

Coming soon Early access

Co-operative credit society management

For patsansthas and credit co-operatives: members, deposits, loans and recovery, interest and dividends, and the society's books. It is in development and not available yet.

Join early access

See it with your own institution in mind

Book a free 30-minute demo. Bring your questions; we will bring the product.

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Not sure where to start? Take the 1-minute fit check

  • A free demo on a sample of your own data
  • No obligation and no pressure
  • Your data stays yours: export it any time
  • We move your data from Excel and registers
  • Training for your office, teachers and staff
  • Start with one module, add more when ready
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