Open Hostel > Roll call. Tonight's roll calls are listed at the top and the history is below.
Take tonight's roll call
- Press Start roll call. Choose a Block or All blocks. Press Start.
- The sheet lists every resident who holds a bed. Everyone starts as present, or on leave if the leave is approved. You only change the exceptions.
- For each resident choose a status: Present, Absent, On leave, Sick or Late. You can use the keyboard: the up and down arrows to move, then P, A, L, S or T.
- Press Save progress now and then. The button shows how many changes are waiting.
- When the block is done press Close roll call. A box shows the counts: how many are in the hostel, absent and on leave. Press Close roll call again, or Keep marking to go back.
A closed roll call is locked: Closed. Counts are locked.
What happens when you close it
- A resident marked absent in a closed roll call raises an urgent alert for the warden until someone writes what happened. See Alerts and the weekly digest.
- If your institution has switched it on, the parent of each absent resident gets one message. It is off by default. The institution admin switches it on in Institute > Settings under Roll call alerts to parents. See Institute settings: working days, attendance mode, late fee and more.
Look at an earlier roll call
The History table shows the date, block, time, present, absent and on leave counts, who took it and the status. Click a row to open it.
Common questions
"Nobody on this sheet".
No resident holds a bed in the block. Allocate beds first. The button Open room map takes you there. See Hostel blocks, rooms and beds.
I cannot start a roll call.
Starting needs the permission to mark roll call. Ask the hostel admin.