A fee structure says what a class pays: the fee heads, the amounts and the installments. Invoices are made from it.
Make a structure
- Open Fees > Fee structures and press New structure.
- Give it a Name (for example Std 8, 2026-27). Under Applies to pick the standard. For a hostel, pick the hostel instead.
- Press Add fee head. Choose the head and type the Amount. If the head is not in the list, add it first with its Code and Kind (for example Single payment). A head can be marked Refundable deposit.
- Under Installments press Add installment. Give each a name, a Due date and its share as a percent or an amount. Do not mix percents and amounts. Use 60 / 40 split fills two installments for you.
- Press Create structure. The total of the heads is shown. The installments must add up to it.
A structure with no fee head is refused ("Add at least one fee head").
Give it to the students
- Open the structure and press Assign.
- Choose All divisions or one division. A message says how many students are now on it. Pressing it again says "Already assigned, nothing new to add".
Generate invoices
- Open Fees > Invoices and press Generate invoices.
- Choose the Fee structure, the Installment, the scope (one division or all) and the Due date.
- Confirm. A message says how many invoices were made. Doing it again says "No new invoices". Nobody is billed twice.
Approved concessions are applied when invoices are made. See Concessions and waivers.
Charge one student a different amount
On the student's page press Raise fees. Untick an installment to leave it out. If you lower an amount, you must give a reason of at least 5 characters. If the class has no structure it says "No fee structure for this class".
Before you save
If your state has a fee law, a panel on the structure says whether it is within the law. See Fee law and the fee notice.
Common questions
The year is a past year and I cannot save.
Structures and invoices cannot be changed in a past year. See Start a new academic year.
Can I change a structure after invoices are made?
Invoices already made do not change. Make a new structure or cancel and raise the invoice again.