Promotion moves each student into the next year. Their GR number and admission number stay the same. Do it after the new academic year is added. See Start a new academic year.
Promote a division
- Open Students > Promotions.
- In From, pick the division you are promoting.
- Choose the target year (Year) and the standard it goes To.
- Every active student is listed with Roll, Result, Attendance and a Decision. The suggestion comes from the latest published exam and this month's attendance. Below 35 percent is suggested as Detained. Below 45 percent with attendance under 75 percent is suggested as Promoted on trial. With no published exam, everyone is suggested as Promoted.
- Change any row. The decisions are Promoted, Promoted on trial and Detained.
- Press Promote (with the number of students) and confirm. A message shows how many students were processed.
A detained student stays in the same standard in the new year. New enrolments are created in the target year. This cannot be undone from this page, so check the list before you confirm. Promote each division once.
Give the new students a division
After promotion, students may have a standard but no division.
- Open Students > Allot divisions.
- Pick the standard.
- Choose a division for each student, or use Put everyone in for all of them.
- Press Save. The row disappears. When nobody is waiting the page says "Everyone has a division".
Common questions
The Promotions menu is missing.
It needs the permission to promote students. Usually the principal and the office hold it. Ask the person who looks after logins.
I promoted the wrong division.
Promotion cannot be undone here. Ask your SunRuby contact before you try again, so students are not enrolled twice.
Why are my numbers in a past year not changing?
A past year is read only. See Start a new academic year.